Are you one of those mythical folk who is just naturally organized?  If you are one of those people – good for you!  This article probably will not interest you that much though.  For people who struggle with organizing every year (such as myself) – it seems that it’s always at the end of the year when that little annoying bug begins nudging you to clear things up and start the New Year organized and refreshed.

Well, I have read quite a few directions, books, and helpful hints about getting organized (in fact, I’m thinking of writing one myself), and I’ve got to tell you there are some misconceptions being fostered by many an “organizational guru”.  So it is with great pleasure today that I share with you the “skinny” on this topic.

Here are the 8 misconceptions that we can throw out:

Misconception #1: You only need to handle paper once. 
This is not only impossible, but in most cases it’s unrealistic.  Instead of handling paper once, get in the habit of doing something with each piece of paper to move it forward.  If you get some information about an upcoming seminar/trade show, for example, decide if you’ll attend or not.  If you’re to attend then note the date on your calendar and sign up.  If not, then toss the information immediately.  If you want to wait to sign up, then make a note in your planner to respond well before the deadline and file the paper in your “to-do” file.

Misconception #2: Always keep papers stored out of sight.
Some of us work better when their desk is clear, whereas others feel stifled if they aren’t surrounded by stacks of paper.  If you’re an “out of sight - out of mind” type, keep papers you use often nearby in files or stacking bins.  They’ll be accessible, yet not clutter your desk.  When working on a project, spread out the papers related to it on a table or the floor where no one is going to walk, and when you’re done put them away together in one place.

Misconception #3: Everyone should be organized to the same degree.  
Different people work differently.  Don’t feel that you have to work the same as someone else.  Find a comfortable level of being organized, and make the necessary changes to maintain that level.  I usually draw that line when I’m looking for something and can’t find it; that’s when I know things need to get reorganized.  Being efficient means having what you need at your fingertips when you need it.  That might mean being militant about who accesses your work space as well.

Misconception #4: Soon we’ll be a “paperless” society.
Yeah, right.  Don’t you believe it.  Experts have been saying that for years, and we won’t be paperless for a long time.  It’s not technology that’s the problem; it is human nature that’s the culprit.  We’re creatures of habit and used to seeing things in print rather than on a computer screen.  The younger generation is now being trained on computers at an early age, so when they join the workforce, the “paperless” society will have a better chance of becoming a reality.  Although I certainly support less trees being cut down to feed our “paper habit” I also must admit that it’s easier to read paper than the computer screen.  It’s better for the eyes too.  So I hope we don’t become a paperless society.  I do hope we learn to manage our resources better.  I’ll never encourage staring at a computer screen instead of reading a book.  Ever.

Misconception #5: One planning system should fit everyone. 
When used correctly, daily planners are an ideal way to stay organized.  Keep in mind, however, they are designed by a few for many users.  When buying a planner, whether paper-based or electronic, determine what you want it to do and choose a system accordingly.  If you can’t find one to suit your system, design your own based on your individual needs.  If you use Microsoft Word, you can download templates that you can customize according to your needs – visit http://office.microsoft.com/en-us/templates/default.aspx and type in “organizer” or “planner” or “daily planner” and take your pick!  Simply download the file and start to play with the settings.

Misconception #6: You have to be born organized to be organized.
We learn both good and bad habits at an early age.  It’s possible to change any bad habit, including disorganization.  Youngsters raised in an organized environment sometimes rebel as adults by being disorganized.  The opposite is also true, but neither is carved in stone and behavior can be modified.  And thank Goddess for that!

Misconception #7: You MUST use a “to-do” list.
Planning day-to-day is not realistic for everyone.  Someone may do the same task every week, but others find their plans changing daily (such as myself).  Consider your particular need, then plan by the day or the week.  Sometimes it works to meditate on what your intentions are for the day or week at the start of that time, and then allow the Universe to help it “flow” for you.  In the end, you went with the flow of life and your intentions were still fulfilled.  Many times living is more enjoyable this way, too!

Misconception #8: Being organized means being a perfectionist.
A perfectionist may spend time on insignificant details while disregarding the big picture.  When others complete a project quickly and on time, the perfectionist continues to work until the project is perfect.  A perfectionist becomes more effective when he/she lowers his/her standards slightly and concentrates on ways to increase productivity.  Gittr Dunn!

Misinformation, when taken seriously, can hinder you from doing what you want.  The next time you hear one of those “Organizational Gurus” espousing one of the above misconceptions, consider its value and work to develop your own style of organizing.  Remember, knowing what you want is a great motivator to taking steps to achieving that vision.  Organization is a means to an end, but it also can be greatly satisfying in and of itself.  Doesn’t it feel great when the scissors are exactly where you put them every time?  I want to remind everyone also that there is more to life that we don’t even know about yet, so just keep doing the best you can and pretty soon now there is going to be the opportunity for mundane worries to dissipate in the wind.

Got a secret organizational tip you don’t mind sharing?  Let’s hear it then!  I love the comments!  - Ciao for Now - Zen